Club Constitution

2016 Edition from original adopted 2003 

Download the Club Constitution as a PDF.

Name 1

The name of the club is Garden of England Woodturners, abbreviated form GEW.

Objects 2

In the County of Kent, in the field of Woodturning and associated craft such as wood carving, decoration etc:

  1. To enjoy the company of like-minded enthusiasts and to learn from one another.
  2. To advise and help one another, particularly those new to the craft.
Power 3

In furtherance of the above objects, the Club, through the Committee defined below, may:

  1. Obtain, collect and receive money and funds by way of contribution, donations, subscriptions or grants.
  2. Accept and receive gifts and property of any description.
  3. Borrow or raise money and accept gifts on such terms and on such security as shall be deemed to be necessary.
  4. Arrange and provide for or join in arranging and providing for the holding of meetings, exhibitions, lectures, classes, seminars and training courses.
  5. Collect and disseminate information on all matters affecting the objects of the Club and exchange such information with other bodies having similar objects.
  6. Circulate a newsletter.
Membership 4
  1. Full membership of the Club shall be open to individuals of 18 years and over, who have paid such annual subscriptions as may be laid down from time to time by the Committee. Reference to junior membership deleted.
  2. Honorary members may be appointed at the discretion of the Committee. They shall be exempt annual subscription, shall pay fees for attendance at events, and shall have no powers of vote at Club meetings unless they elect to seek Full membership.
  3. The Club Committee shall have the right:
    1. To approve or reject applications for membership and
    2. For a good and sufficient reason to terminate the membership of any individual.
Honorary Officers of the Club 5
  1. At the Annual General Meeting as defined below, the Club shall elect a Chairman, Secretary and Treasurer, and other Honorary Officers as deemed necessary.
  2. The Chairman and other Honorary Officers shall hold office until the Annual General Meeting of the Club next after their election but shall be eligible for re-election.
Committee 6
  1. Subject to the following constraints, the general management of the affairs of the Club shall be directed by a Committee consisting of the Honorary Officers, which shall meet not less than three times a year.
  2. Any casual vacancy in the Committee may be filled at the discretion of the Committee and any person appointed to fill such casual vacancy shall hold office until the next Annual General Meeting of the Club and shall be eligible for election at that meeting.
  3. The Committee may co-opt up to two further members, being Full Members of the Club. Co-opted members shall be entitled to vote at meetings of the Committee.
  4. The proceedings of the Committee shall not be invalidated by any failure to elect, or defect in the election, appointment, co-option or qualification of any member.
  5. The Committee may appoint such special or standing committees as it thinks necessary and may determine their powers, duration and composition.
  6. A member of the Committee may, for good and sufficient reason, be removed by two-thirds majority of the Full Members of the Club voting in a General Meeting.
General Meetings 7
  1. Once in each year an Annual General Meeting of the Club shall be held at such time and place as the Committee shall determine. Not more than 15 (fifteen) months shall elapse between the date of the Annual General Meeting and that of the next Annual General Meeting. At least 21 (twenty-one) clear days notice of the date of the Annual General Meeting shall be given in writing by the Secretary to each member. At such Annual General Meeting the business shall include the election of persons to serve on the committee; the consideration of the accounts and the transaction of any such other matters as may be necessary.
  2. The Committee may, at any time in its discretion, and the Secretary shall within 21 (twenty-one) days of receiving a written request to do so, signed by not less than one third of the Full Membership and stating the business to be considered at the meeting) call a Special General Meeting of the Club.
Nominations for Honorary Officers and Committee Members 8

Nominations for Honorary Officers, or members of the Committee, shall be made by Full Members of the Club in writing to the Secretary at least 14 days before the Annual General Meeting or, in the event of no nominations being made, at the Annual General Meeting itself.

Rules of Procedure 9
  1. Quorum. The quorum at General Meetings of the Club shall be not less than one third of the total number of Full Members of the Club for the time being. The Quorum at Meetings of the Committee shall be two, or one half of the number of members of the Committee for the time being, whichever is the greater.
  2. Voting. Save as otherwise herein provided, all the questions arising at any General or Committee meeting shall be decided by a simple majority of Members present and entitled to vote. No person shall exercise more than one vote notwithstanding that he or she may have been appointed to represent two or more interests, but in the case of an equality of votes the Chairman of the meeting shall have a second or casting vote. If the Committee so decide, a postal vote of members shall be made. Ballot papers shall be circulated by the Honorary Secretary, to whom they must be returned by a date specified.
Finance 10
  1. All sums collected by or donated to the Club shall be handed to the Treasurer who shall pay the same into an account opened in the name of the Club at such bank or building society offering banking services as the Committee shall from time to time decide. All cheques or withdrawals from such account shall be signed by two authorised members of the Committee.
  2. The Treasurer shall keep proper accounts of the finances of the Club and shall present them to its Annual General Meeting for approval, after verification by the Chairman.
Alteration of Constitution 11

Any alteration of this constitution shall receive the assent of not less than two thirds of the membership of the Club present and entitled to vote at an Annual General Meeting or in a postal vote. A resolution for the alteration of this Constitution must be received by the Secretary in writing not less than 21 (twenty-one) clear days before the meeting at which the alteration is to be proposed.

At least 14 (fourteen) clear days notice in writing of such a meeting, setting out the terms of the alteration must be given by the Secretary to each Full Member reference to junior members deleted of the Club.

Dissolution 12

If the Committee by a simple majority decide at any time, on the grounds of the expense or otherwise, that it is necessary or advisable to dissolve the Club, it shall call a Special General Meeting of all Full members of the Club, of which meeting not less than 21 (twenty-one) days notice (stating the terms of the resolution to be proposed thereat) shall be given.

If such a decision be confirmed by a simple majority of those present and voting at such meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Club. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other institution, institutions or charity as the Committee may determine.

Notice 13

Any notice may be served by the Secretary on any member either personally, or by sending it through the post addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 (ten) days of posting or by e mail addressed to the last known e mail address held by the club.